STAGE 62 By-Laws as of December, 2017
ARTICLE I - NAME
The name of this corporation shall be Stage 62.
ARTICLE II - PURPOSE
To unite the community in the joy of producing the highest quality theatre for all ages.
ARTICLE III - MEMBERSHIP
Section 1. Full membership shall be open to any person 18 years of age or older (or a high school graduate if this should come first) from any area wishing to affiliate with the corporation and pay the requisite dues. Associate membership shall be open to persons of all ages from any area wishing to affiliate with the corporation and pay the requisite dues.
Section 2. Anyone who is a member at the time of casting shall be eligible for a part in that production. Any person who is cast or works in any phase of a production must assume one of two types of membership:
Full membership: such persons shall have full voting rights in the corporation and receive all other rights and benefits.
Associate membership: such persons shall receive certain benefits such as inclusion on mailing lists, receipt of newsletters and other correspondence, and eligibility for a part in a production. Such persons do not have voting rights and are not counted in determining a quorum.
Those persons who are ineligible because of age for Full membership may become Associate members.
All references hereinafter to "members" shall be construed to mean Full members unless otherwise noted. In particular, only Full members shall be eligible to hold office.
ARTICLE IV - DUES
Section 1. Dues for all members (full or associate) shall become due annually by the end of the month the member first joined or re-joined, whichever event is the most recent.
Section 2. Dues for all membership levels shall be determined by the Board of Directors.
ARTICLE V - BOARD OF DIRECTORS
Section 1. Management. The management of the corporation shall be vested in a Board of Directors.
Section 2. Membership. The Board of Directors shall consist of the officers of the corporation as defined in Article VI, Section I. Said officers shall be elected in accordance with the requirements hereinafter set forth. All directors shall hold office until their successors are duly chosen and qualified.
Section 3. Vacancies. Vacancies in the Board of Directors shall be filled for their unexpired terms by the affirmative vote of a majority of the members of the corporation in attendance at a meeting of the general membership called for that purpose.
Section 4. Meetings. Regular meetings of the Board of Directors shall be held Sunday of the week preceding or within two weeks of the regular meeting of the corporation each month. Special meetings of the Board of Directors may be called at any time by the President, or in his absence, by the Vice President, or upon written request of two Directors.
Section 5. Notice of Meetings. Notice of all special meetings of the Board of Directors shall be given by the Secretary to each Director at least 24 hours prior to such meetings. At the same time, the Secretary shall advise each Director the general purpose of each special meeting.
Section 6. Quorum. A majority (or in the case of an even number of Directors on the Board, one-half of the membership shall be defined as a majority) of the Board of Directors in office shall constitute a quorum for the transaction of business by the Board, and the acts of a majority of Board of Directors present at a meeting at which a quorum is present shall, except as provided by Section 3 of Article VII, constitute the acts of the Board of Directors.
ARTICLE VI - OFFICERS AND THEIR ELECTION
Section 1. Officers.
To be nominated and elected as an officer of Stage 62, a nominee must:
Section 4. Installation of Officers. All officers having been elected at the May meeting shall be installed and officially take office at the December meeting of the Board of Directors.
ARTICLE VII - MEETINGS OF THE MEMBERSHIP
Section 1. Annual Meeting. The annual meeting of the members of the corporation shall be the September meeting of each year held at a time and place determined by the Board of Directors and approved by the Executive Committee. Five (5) days prior notice of the annual meeting shall be given to the members of the corporation by the Secretary.
Section 2. Regular Meetings. Regular meetings of the members of the corporation shall be held four times per year, namely February, May, August, and December, at a time and place designated by the President. Five (5) days prior notice of any regular meeting shall be given to the members of the corporation by the secretary.
Section 3. Special meetings. Special meetings of the members of the corporation may be called by the President or a majority vote of the Executive Committee, or on petition of any ten (10) members of the corporation presented to the Secretary. Two (2) days prior notice of any special meeting shall be given to the members of the corporation setting forth briefly the purpose of such special meeting.
Section 4. Quorum. A quorum for any meeting shall consist of one third (34%) of the membership of record.
ARTICLE VIII - COMMITTEES
Section 1. Standing Committees.
General Organization. The production crew for each production shall consist of the following staff heads: producer, director, stage manager, technical director, house manager, publicity director, cast party chairman, program chairman, makeup, costumes, set design, scenery construction and painting, lights, sound, and properties.
Section 1. The corporation may have a seal of such design as the Board of Directors may adopt.
ARTICLE X - RIGHTS OF MEMBERS
Section 1. The books, accounts and other records of this corporation shall be available for inspection by any member at any regular meeting of the corporation.
Section 2. The powers not delegated by these By-Laws to the Board of Directors, Executive Committee, officers or committee chairmen, nor prohibited by them to the members, are reserved to the members.
ARTICLE XI - MISCELLANEOUS
Section 1. Checks, Notes, etc. All checks or demands for money or notes of the corporation shall be signed by two (2) such officers as the Board of Directors with the approval of the Executive Committee may, from time to time, designate.
Section 2. Fiscal Year. The fiscal year of the corporation shall be the period from January 1 of each calendar year until December 31 of the same calendar year.
Section 3. Parliamentary Order. "Robert's Rules of Order Revised" shall govern this corporation in all cases to which they are applicable and in which they are not inconsistent with these by-laws.
Section 4. Power to Borrow or Loan, etc. The power, in furtherance of specific objects and purposes of this corporation to borrow, loan, or purchase, sell, mortgage, lease, or otherwise dispose of any real estate or personal property, and to secure any obligations by mortgage, pledge or deed of trust, or other instruments in writing, shall be vested in the officers and Executive Committee of this corporation only upon the affirmative vote of a majority of the members of the corporation present at a regular or special meeting duly convened upon proper notice.
Section 5. Corporate Records. There shall be kept at the registered office of the corporation an original or duplicate record of the proceedings of the members and of the Board of Directors, and the original or a copy of the Articles of Incorporation and the original or a copy of these By-Laws, including all amendments or alterations thereto, certified by the secretary of this corporation. A register shall also be kept at the registered office listing the names and addresses of the members. Copies of the annual financial records including annual financial statements, final show financial reports, audit, 1099's and annual 990's shall also be kept at the registered office for at least 7 (seven) years.
ARTICLE XII - AMENDMENTS
Section 1. Changes to these By-Laws shall be made by:
Publishing the proposed amendment(s) in the Stage 62 newsletter (or if necessary, in a special mailing to the membership), and
Presenting it at the next general meeting. Absentee votes will be taken prior to the general meeting via FAX, mail, or e-mail by the secretary, with the final tally to be taken at that general meeting.
Section 2. The adoption of any amendments shall require the affirmative vote of two-thirds (2/3) of the members voting. Said amendment shall be effective immediately upon adoption.
ARTICLE XIII - DISSOLUTIONMENT
Section 1. In the event of the dissolutionment of this corporation the then-existing membership shall donate the assets and properties of Stage 62 to another community group of the performing arts within two (2) years of the date of dissolutionment.
Note: This copy of the By-Laws is a definitive compilation of revisions and changes made to the original By-Laws. It has been reorganized to provide Stage 62 members with easy access to the rules and regulations by which this group is governed. The original By-Laws along with subsequent revisions can be found in the Secretary's minutes.